StudyROM article | updated June 12, 2026
Romania medical school application folder structure for Canadians.
The easiest way to lose control of a Romania application is to keep random scans, screenshots, translations, receipts, and visa files in one messy downloads folder. A clean folder structure makes the process faster, easier to review, and safer when deadlines hit.
document operations
Build the folder before you scan
The easiest way to lose control of a Romania application is to start scanning first and organizing later. A Canadian applicant should build the folder structure before collecting translations, receipts, passport scans, school records, and visa evidence.
The goal is simple: when a university asks for a document, you should know which file is final, which file is the original scan, which file is the translation, and which physical original must be brought later.
Best use of this article
Use this as an operating system for the application, not just a checklist.
Back to guide hubfolder tree
A practical folder tree for Canadian applicants
Use a clear numbered structure: 01_passport_identity, 02_school_records, 03_forms_and_essay, 04_translations, 05_apostille_authentication, 06_payment_receipts, 07_application_platform, 08_visa_residence, 09_housing_arrival, and 10_originals_to_bring.
The number at the front keeps folders in process order. The plain-English label prevents confusion months later when you are checking visa evidence, residence documents, or original-file requirements.
file naming
Name files for review, not for your downloads folder
Vague names like scan1.pdf, final.pdf, or passport-new.pdf become dangerous when deadlines hit. Use names that explain the document, student name, language, and status. For example: passport_legalname_original.pdf, transcript_grade12_original.pdf, transcript_grade12_translation.pdf, application_form_acceptance_letter_draft.pdf, or processing_fee_receipt.pdf.
UMF Craiova also notes PDF scan rules and document naming examples, so file naming is not only an organization preference. It can affect how easy the file is to review.
evidence trail
Keep screenshots and receipts without mixing them into the upload folder
Save platform screenshots, payment receipts, email replies, and university instructions in a separate evidence folder. They may not be uploaded as application documents, but they help you prove what you submitted, when you paid, and what the university told you.
This matters later if a file status changes, a payment must be confirmed, or a student forgets what was uploaded. The evidence folder is for your control, not for public sharing.
private information
Protect sensitive files while staying organized
Passport scans, diplomas, transcripts, police records, bank evidence, and medical documents should not be stored casually or sent in group chats. Use a private folder, avoid public links, and remove sensitive information before using a document as an example for someone else.
The best folder system is boring, private, and easy to audit. It should help you submit a clean application while keeping personal documents controlled.
- Mirror digital files with physical originals.
- Separate uploads from evidence and receipts.
- Never make passport, transcript, or bank evidence public.
Action checklist
Use this before uploading documents or paying for help.
- Create numbered folders before scanning.
- Use final filenames that describe document type and version.
- Keep receipts and platform screenshots.
- Make physical originals match the digital folder order.
Quick answers
Common Canadian questions.
Should I keep application screenshots?
Yes. Save platform status, payment proof, registration code, and key university messages.
Should originals and scans be organized the same way?
Yes. Mirroring digital and physical folders makes later enrollment and visa steps easier to control.
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